Venue: Meeting Room 1, Council Offices, Priory Road.
Contact: Democratic Services 01775 764838
Apologies for absence.
To sign as a correct record the minutes of the meeting held on 31 January 2023 (copy enclosed).
Consideration was given to the minutes of the meeting held on:
31 January 2023
That the minutes be signed as a correct record.
Declaration of Interests.
Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain ad a result of a grant of dispensation.
There were none.
To consider the Spalding Special Expenses 2022/23 Quarter 3 Forecast Outturn (report of the Deputy Chief Executive – Corporate Development (S151) enclosed).
Consideration was given to the report of the Deputy Chief Executive (Corporate Development and S151) which considered the Spalding Special Expenses 2022/23 Quarter 3 Forecast Outturn.
The Chairman introduced the Assistant Director – Finance, who would be able to answer any questions on the Q3 Spalding Special Expenses Forecast Outturn 2022/23.
The Assistant Director of Finance advised:
The Chairman enquired about the budget and numbers regarding the Christmas decorations.
Members were satisfied with the information provided and thanked the Assistant director – Finance for the update.
The Head of Public Protection will be in attendance to give a verbal update on the new Enviro-crime contract.
The Head of Public Protection was in attendance to give a verbal update on the new Enviro-Crime Contract.
The Chairman welcomed the Group Manager for Public Protection and Assistant Director – Regulatory to present a verbal update on the new Enviro-Crime Contract.
The Assistant Director- Regulatory presented the South and East Lincolnshire Councils Partnership Annual Delivery Plan Objective.
Kingdom Local Authority Support had been awarded the Partnership contract for the Enviro-Crime Contract, based on 10 objectives, with two parts to the contract;
The Assistant Director-Regulatory updated the forum on what the benefits were for the short term and long term and how the enforcement of public behaviours would be implemented.
The contract was tendered out and was awarded to Kingdom who have already been successful at reducing Enviro-Crime in Boston, and authorities nationally.
The policy had been adopted by the South and East Lincolnshire partnership.
The Group Manager for Public Protection added that staff received excellent training provided by Kingdom, and uniformed staff would be deployed to the town hot spots this week.
The Assistant Director - Regulatory informed the group that placing cameras in Enviro- Crime hotspots would be considered.
The Council would be renumerated with a percentage of the income generated from paid fines.
Councillor Casson noted that fly tipping was a huge problem not only in the town centre but in neighbouring towns and villages.
The Officers invited questions from the group on the Enviro-Crime Contract.
A question was asked whether the Enviro-Crime contractors would have authority to remove roadway/diversion signs that are discarded by Lincolnshire County Council Highways.
The Forum welcomed the presentation, as Enviro-Crime had continued to prove troublesome over the years, with various approaches tried ... view the full minutes text for item 30.
King Charles III Coronation
The Chairman will provide a verbal update on the use of Spalding Special Expenses reserves towards a King Charles III Coronation event.
The Chairman introduced the Vice-Chairman to provide a verbal update on utilising Spalding Special Expense reserves towards a King Charles III Coronation event.
The Vice-Chairman shared his ideas and details of the equipment/entertainment he had secured for the occasion and requested feedback from the group.
The Chairman acknowledged that the traders needed to be on board and may need to adjust their normal pitch place in order to accommodate the street entertainment. It was important to communicate and announce the upcoming events in advance in order to attract as many visitors as possible into the town centre, to engage with shops and businesses to become involved in creating window displays linking to the Coronation.
The Chairman also suggested that some music and staging may be required for the event. The Chairman informed the group that Communities had arranged a ‘Hunt-The-Crown’ competition with market traders participating. Communities had offered ... view the full minutes text for item 31.
Spalding Flower Parade Float
Members to discuss progress on the building of a float on behalf of Spalding residents for the upcoming Spalding Flower Parade.
The Chairman to provide an update on the building of a float on behalf of Spalding residents for the upcoming Spalding Flower Parade.
The Chairman explained that due to apologies from Councillor Cronin, he was unable to give a financial report to update the forum with expenses to date for the upcoming Flower Parade.
Spalding Public Access Working Group
The Vice-Chairman will provide an update on the progress of the Spalding Public Access Working Group.
The Vice-Chairman to provide an update on the progress of the Spalding Public Access Working Group.
The Chairman noted that the Spalding Town Centre TRO (Traffic Restriction Order) is additional to the wider piece of work the that the Vice-Chairman is undertaking for the Public Access Working group.
The Chairman explained to the forum his concern regarding the gentleman that was struck by a vehicle in the town centre, whilst two Police Officers were present to witness the occurrence as it happened.
The Chairman explained that one of the officers would have been a fully warranted Police Officer. Upon witnessing the incident, the officer had a duty to respond.
Although the Chairman was in full support of the police and the difficult position they were in, the Chairman asked for the full endorsement from the Forum to write to the local inspector, to enquire who authorised this approach.
It was proposed to invite an officer from the local Police force to answer the forums questions on this important issue. It was noted that other towns are experiencing similar problems enforcing their Traffic Restriction Orders, can something be applied at County level to fix these issues.
Spalding Town Centre TRO
The Chairman would like to ask the Forum to agree to contact the local Police Inspector regarding enforcement of the Spalding Town Centre TRO.
Any other items which the Chairman decides are urgent
NOTE: No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.
The Chairman asked if there were any other items that the group wished to discuss.
· The Forum recognised that May would be a very busy month, celebrating King Charles III Coronation, 6 May, the homecoming Spalding Flower Parade, 13 May, and the return of the Spalding Festival, 26 May.
· A representative from Churches Together reminded the group a Good Friday Service would be held in the town centre on 7 April.
The Chairman thanked the Forum for the continued support and acknowledged the contributions made from the external organisations and hope they continued to endorse the Spalding Town Forum.
The Chairman asked for the actions from the meeting to be attached to the next agenda.