Agenda and minutes

To sign as a correct record the notes of the South East Lincolnshire Joint Strategic Planning Committee meeting held on 27 September 2013.  (Copy enclosed.)

The minutes of the meeting held on 27 September 2013 were signed by the Chairman as a correct record.

To seek approval of the recommended action in response to each representation.  (Report of the South East Lincolnshire Joint Policy Unit Manager enclosed.)

Consideration was given to the report of the South East Lincolnshire Joint Policy Unit Manager, which sought approval of the recommendations on action to be taken in response to representations received as a result of the public consultation on the Combined Preferred Options and Sustainability Appraisal Report (Preferred Options) categorised under the headings of Housing Growth and Flood Risk, Sustainable Development and Spatial Strategy, and Housing (including promotion of housing sites).

Members had approved the contents of the Combined Preferred Options and Sustainability Appraisal Report (Committee Version [April 2013]) for public consultation and a Consultation Strategy on 5 April 2013.  The public consultation had run from 3 May to 28 June 2013. 

Members had already considered representations at the meeting on 27 September 2013 dealing with matters in the Preferred Options document categorised under the headings Whole document, Introduction, Spatial Portrait, Vision and Strategic Priorities, Economy, Environment, Community, Health and Well-being, Transport, Delivery, Key Diagram, Glossary of Terms, and Appendices. 

There were over 860 individual representations relating to Housing Growth and Flood Risk, Sustainable Development and Spatial Strategy, and Housing (including promotion of housing sites).  These were set out in full in Appendix A to the report and included comments in support of the contents of the Preferred Options document and other observations, as well as objections.  Representations relating to the promotion of housing sites would be included in the ongoing preparation of the Strategic Housing Land Availability Assessment (SHLAA).

Appendix A was separated into five parts as follows:

Part 1:     303 representations with a proposed officer recommendation of Support – no change to the approach is required. 

Part 2:     107 representations with a proposed officer recommendation of Representations beyond the remit of the Local Plan or to be addressed in the preparation of the Site Allocations DPD.

Part 3:     50 representations with a proposed officer recommendation of Objection – a minor change to the approach may be required (e.g. detailed policy wording/SA scoring).

Part 4:     90 representations with a proposed office recommendation of Objection – no change to the approach is required, but excluding those representations relating to objections to the ‘cap’ on housing development in the Red, Orange and Yellow [ROY] flood-hazard zones (see Part 5).

Part 5:     318 representations with a proposed officer recommendation of either:

(1)   Objection – no change to the approach is required. Such representations related to the cap on housing development in the ROY flood-hazard zones (relocated from Part 4 above); or

(2)   Objection – further work required which could result in a change to the approach.

(1) and (2) were ordered under the following headings:

A.    Cap on housing development in the ROY flood–hazard zones

B.    Objectively-assessed need for market and affordable housing

C.   Main Service Centres

D.   Service Villages and development in the Countryside

E.    Broad locations for housing growth in Boston

F.    Broad locations for housing growth in Spalding

G.   Affordable Housing

H.    Infrastructure/Delivery

I.      Additional policy matters

J.    Cross-boundary housing provision

K.    Phasing of housing delivery/5-year housing  ...  view the full minutes text for item 11.

To be confirmed during the meeting.

The next meeting of the Local Plan Steering Group was scheduled to be held on Friday, 24 January 2014 at 10.00 at the Council Offices, Priory Road, Spalding.

The next meeting of the South East Lincolnshire Joint Strategic Planning Committee was scheduled to be held on Friday, 28 February 2014 at 10.00 at the Council Offices, Priory Road, Spalding.