Agenda and minutes

RESOLVED: That Councillor R Gambba-Jones be elected Chairman of the Joint Committee for 2017/18.

(To be from a different authority to that of the Chairman.)

RESOLVED: That Councillor Claire Rylott be elected Vice-Chairman of the Joint Committee for 2017/18.

Apologies for absence were received from Councillors A Austin, D Brown and P E Coupland; and from A Hewitson (Environment Agency)

(Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.)

No declarations were made.

To sign as a correct record the notes of the meeting of the South East Lincolnshire Joint Strategic Planning Committee meeting held on 9 March 2017 (copy enclosed).

The minutes of the meeting held on 9 March 2017 were signed by the Chairman as a correct record.

To seek approval for a revised Local Development Scheme for South East Lincolnshire (report of the Joint Policy Unit Manager enclosed).

Consideration was given to the report of the Joint Policy Unit Manager, which sought approval for a revised Local Development Scheme (LDS) for South East Lincolnshire to take effect from 15 June 2017.

In the case of the Joint Committee, the purpose of the LDS was to provide a public statement of its programme for the production of the local development documents that related to South East Lincolnshire and for the production of its ‘Statement of Community involvement’ (SCI).

The LDS was essentially a project plan, a living document that could be updated and amended as and when appropriate.  The current LDS was approved by the Joint Committee and came into effect on 14 March 2014, setting out a clear timetable for the preparation of the South East Lincolnshire Local Plan (the Local Plan).  However, plan preparation had become increasingly complex and the current situation was no longer consistent with the LDS timetable; therefore, the LDS needed to be updated to reflect progress to date. 

The ‘Publication Version’ of the Local Plan had recently been subject to a statutory six-week period of public consultation and officers were presently considering the comments received.  This work would form the last stage in plan preparation before all relevant Local Plan documentation was submitted to the Secretary of State for examination, scheduled to take place in late June.  In view of the imminent commencement of the examination process, it was important to demonstrate that the current progress in plan preparation was supported by an up-to-date LDS; therefore, the revised document attached to the report, at Appendix A, had been prepared.

The revised draft covered planned work commencing in January 2017 through to mid-2018, setting out details of the documents whose preparation would be given priority during this period.  It was to be noted that such documents now included a ‘Developer Contributions Supplementary Planning Document’.  It proposed the submission of the Publication Version of the Local Plan to the Secretary of State for independent examination on 23 June 2017.  It was hoped that the Local Plan could be adopted in the spring of 2018.  [This was stated as 2017 in the report at paragraph 2.3 in error.]

The Joint Policy Unit Manager added that, once the Local Plan was adopted, the Joint Committee would consider whether it should continue as a single local planning authority for the preparation of local development documents (LDDs) or for the two authorities of Boston Borough Council and South Holland District Council to proceed separately in this respect. The Chairman expressed the hope that, even if the authorities did decide to proceed separately, the working relationship established between the two teams would continue.

[Councillor Mike Brookes arrived at 10.15 am]

Following submission of the Publication Version of the Local Plan to the Secretary of State, the Joint Policy Unit Manager explained that the appointment of the Inspector would be the next stage and, it was hoped, an examination would commence in October 2017 with most of the proceedings to be  ...  view the full minutes text for item 18.

Note:          No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

No other business was reported.