Venue: Council Chamber, Council Offices, Priory Road, Spalding
Contact: Democratic Services 01775 764454
Membership of the Committee
Councillor Casson substituted Councillor Johnson for this meeting.
To sign as a correct record the minutes of the meeting of the Priory Road Community Hub Project Sub-Committee held on 20 July 2017 (copy enclosed).
The minutes of the previous meeting (held on 20 July 2017) were considered and agreed as a correct record.
Declaration of Interests
Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a councillor is permitted to remain as a result of a grant of dispensation.
There were no declarations of interest.
To provide the Priory Road Community Hub Project Sub Committee with an update on progress with the collocation of the Department of Work and Pensions Job Centre Plus to the Council offices at Priory Road. The report also updates the sub-committee on other matters currently under review and being actioned relating to potentially expanding the number of other public sector occupiers at Priory Road and adaptations and improvements that, if completed, should help better utilise the Council offices (report of the Executive Director Commercialisation enclosed).
The sub-committee began the meeting by addressing that it was pleased to see work had commenced at the Priory Road site for the accommodation of the Department of Work and Pensions (DWP).
It was noted that the work was a 9 week contract / process, carried out by Lindum, that had begun in the week previous to the meeting. Practical completion was hoped to be achieved by the 9th March 2018.
The cost of the contract was noted. It was stated that it was desirable to see use of local businesses for the construction process. Furnishing and IT installation was included in the costs.
It was stated that the process would take place over 3 pre-determined phases.
Officers asked if the Communication team could generate some content to communicate the progress of the project. Furthermore, a post-project appraisal was proposed, to be put out after completion by the Communication team.
Contractually, it was noted, that DWP were obliged to take residence in the new areas after construction was completed. It was clarified that there would be no provision for staff parking for DWP staff. Councillors stated that there was a potential for encouraging people to park on Vine Street rather than Priory Road. Councillors mentioned that customers already had to pay for parking at the current DWP site, so there was no change for customers. It was mentioned that there was the potential for eventually reviewing the signage outside Priory Road, so as to improve parking issues.
Councillors questioned if there had been any negatives witnessed during the construction process so far. Officers answered that the drilling had caused some mild inconvenience and had had to be stopped temporarily on a few occasions. It was stated that this was the only perceived negative and that there was no complaints from either public or press.
Councillors mentioned that a new coded door could be bypassed through an override feature on the control panel. It was noted that this must be remedied. It was further noted that a properly functioning and secure lock was becoming more and more crucial with the forthcoming DWP service which would mean large amounts of members of the public would be coming into the building.
Councillors asked about security on the stairs. Officers answered that this was something that would be looked at soon. Councillors should be addressed soon. Councillors wished to express their displeasure at the lag in approaching this security aspect. Councillor Chandler stated that he had delegated authority from the committee so that progress could begin. Councillors also wished to express the importance of securing the stairwell in the atrium, mentioning that it could put off further potential partners for the building.
Officers asked for details of DWP rent. It was noted that the service charge would be reviewed every year, meaning that they would pay a proper percentage of the running costs per square foot of the building, it was stated that there was an estimated figure of costs p/square foot, but ... view the full minutes text for item 9.