Agenda item

Refuse Collection From Private Drives Update

The Head of Environmental and Operational Services will be in attendance to provide a verbal update.

Minutes:

The Panel received a verbal update from the Head of Environmental and Operational Services on refuse collection from private drives.

 

The Head of Environmental and Operational Services stated the key points of the policy.

·         The purpose of the policy had been to:

    • set out the official policy of non-collection of waste from unadopted roads;
    • state exceptions where an indemnity could have been considered.
  • the policy had not been set up to address existing issues but sought to limit the prevalence of new ones. The policy sought to support both residents and developers which clarified the council’s position on waste collections from private drives.
  • indemnities had been utilised for appropriate exceptions:
    • a new development in Holbeach had been facilitated by an indemnity which had also supported SHDC to undertake safe waste collections;
    • a further indemnity had unlocked a development in Spalding;
    • an increase in indemnity requests had been received. Many requests had not included an appropriate use of the indemnity and therefore had not progressed;
    • further guidance of the appropriate use of the indemnity was to be published in order to support both residents and developers.

The officer concluded that the policy had achieved its objectives and ensured SHDC had safely delivered the waste collection service.

 

The Panel considered the update and made the following comments:

 

  • The Chairman commented that the further guidance had still been in development. 
    • The Head of Environmental and Operational Services confirmed this had been the case. Development had included input from other council departments which ensured the best outcome for residents, developers and SHDC as the waste collection authority.

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  • Members questioned whether the policy would lead to improvements. A different approach existed when Planning applications had been considered which included private drives.
    • The Head of Environmental and Operational Services confirmed that work had taken place with the Planning department which addressed concerns ahead of the publication of the further guidance. 
  • The Chairman commented that the policy and further guidance from Environmental Services strengthened the Planning system and curtailed the development of private drives.

 

  • Members referred to the guidance which had stated that a limit of six houses be considered/built where private drives had been unavoidable, however cases beyond this had occurred. Members sought clarification whether the guidance limited the collection of waste to a maximum of six properties on private drives and had developers been informed.
    • The Head of Environmental and Operational Services clarified that the verbal update had related to the policy which had been adopted a year ago. The point now raised had related to draft additional guidance produced in collaboration with Planners and had been in the process of refinement prior to publication. 

 

  • Members asked whether the guidance would be relevant to existing private drives where planning consent had been obtained.
    • The Head of Environmental and Operational Services confirmed that indemnities which qualified for consideration were to be listed in the further guidance document which would assist applications prior to planning submission. Indemnities for existing private drives would be considered where stated exceptions had been evident. Collaboration with Enforcement colleagues had occurred where long standing issues had existed.

 

  • Members queried which individual/body the enforcement action would be taken against, if the waste collection point had not been maintained.
    • The Head of Environmental and Operational Services replied that the guidance clarified this matter and that details of the responsible person/company needed to be obtained.
    •  

AGREED:

 

That an update be presented to the Panel in 6 months.