Agenda item

Minutes

To sign as a correct record the minutes of the following meetings:

Minutes:

The minutes of the meeting held on 3 March 2015 were signed by the Chairman as a correct record.

 

The Panel received updates on items arising from the last meeting, and a number of issues were raised:

 

·         Minute 52, page 3 (Transformation Programme timescale) – The Panel was advised by the Public Protection Manager that due to the ongoing implementation of the new management structure, there had been some slippage in the timescale.  The project would be taken up later in the year, and the Panel would be updated on how long the delay was likely to be;

·         Minute 52, page 3 (Leisure contract) – The Panel was advised by the Public Protection Manager that the contract was due to expire in 2018, and the Authority therefore had to consider how to take this issue forward before this date;

·         Minute 52 (b) (Leisure Task Group) – Appropriate Portfolio Holders had been advised of the Panel’s views;

·         Minute 52 (b) (Sir Halley Stewart Playing Field Task Group) – A response was being sought, and the Work Programme would be circulated to Panel member shortly;

·         Minute 52 (c) (Sir Halley Stewart Playing Field Task Group) – A progress update had been scheduled for both Panels at their meetings in September 2015;

·         Minute 53 (c) – The Portfolio Holder was aware of the Panel’s views;

·         Minute 54 (b) – The Lincolnshire Community Safety Partnership’s 14/15 Annual Report was expected mid-August 2015. Panel members would be provided with this once it became available;

·         Minute 54 (c) – The Panel was advised that no information or intelligence had recently been received from the Police in connection with licensed scrap dealers;

o   Councillors questioned whether the Police were actively visiting scrap yards to inspect books/records/vehicles etc.  They were advised by the Public Protection Manager that Lincolnshire Police did not have a dedicated team to do this and would only visit if there were identified issues to address;

·         Minute 54 (d) – The relevant Portfolio Holder would provide an update to the Panel on delivery of community safety at its meeting in September 2015;

·         Minute 55 (c) – Following the meeting on 3 March 2015, Councillors had been advised of the outcome of the meeting held on 18 March 2015 between South Holland District Council (SHDC) and Lincolnshire County Council (LCC), regarding issues around the access road at the Spalding Gypsy and Traveller Site. 

o   In response to this information, councillors commented that they understood the ramifications of discussions between the County Council and SHDC, but that it was now in the Council’s best interests to sort the issue out and arrive at an agreement. 

o   It would be difficult to move gypsies and travellers on from unauthorised encampments when an official transit site could not be provided.  Therefore, a resolution needed to be sought with regard to providing the site in Spalding. It was felt by the Panel that officers at a high level should liaise with LCC to resolve the issues, and that if there were further delays, that consideration be given to setting up a Task Group to look into areas of concern.

·         Minute 59 (b) – An update report would be provided to the Panel at its meeting on 1 December 2015;

·         Minute 60 (b), (c) and (d) – A number of issues had been raised in response to the Performance Overview Report.  Responses had been received from relevant officers on each of these items, and councillors were provided with this information.

 

AGREED:

 

a)    That the minutes of the following meetings be signed by the Chairman as a correct record:

 

·         Performance Monitoring Panel - 3 March 2015

·         Special meeting of the Performance Monitoring Panel – 20 May 2015

 

b)    That the Panel be updated on revised timescales for the Transformation Programme;

 

c)    That the Work Programme to address the recommendations of the Sir Haley Stewart Playing Field Task Group be circulated to members;

 

d)    That the Lincolnshire Community Safety Partnership’s 14/15 Annual Report be circulated to members when it became available; and

 

e)      That senior officers be requested to liaise with Lincolnshire County Council to resolve issues around the access road at the Spalding Gypsy and Traveller Site, to ensure no further delay to provision of the site, and that if a resolution could not be arrived at within a reasonable time, that consideration be given to the creation of a task group to look into areas of concern;

Supporting documents: