To set out the Work Programme of the Performance Monitoring Panel, and identify and prioritise any issues to be included in the 2015/16 Work Programme (report of the Democratic Services and Legal Manager enclosed)
Consideration was given to the report of the Democratic Services and Legal Manager which set out the Work Programme of the Performance Monitoring Panel. The Work Programme consisted of two separate sections, the first setting out the dates of the future Panel meetings along with proposed items for consideration, and the second setting out the Task Groups that had been identified by the Panel.
As this was the first meeting of the municipal year, councillors were invited to give consideration to any new issues that they wished to address over the forthcoming year. This was in addition to the regular performance monitoring reports, following up progress on previous task group recommendations and any other items of business that may be dealt with under the Panel’s remit.
The following issues were raised:
· Biennial Review of Implemented Planning Decisions – it was felt that this would be a useful process for new members however, it should be delayed and undertaken during the spring of 2016. A process to undertake the review should be drawn up and then agreed by the Chairman;
· Future reports on progress of the restructure of the CSU – in view of the fact that there were a number of new councillors on the Panel, it was agreed that the recommendations of the CSU Task Group be circulated. Performance at the CSU had improved, and the Panel, through the CSU Task Group, had assisted in this. Councillors were advised that the CSU General Manager had left and it was therefore requested that the new manager provide an update on progress to the Panel meeting in December 2015;
· The Panel discussed a number of issues concerning procurement / tendering, particularly in relation to the CSU. It was agreed that this could be an area for a task group to examine however, in the first instance, and officer and the relevant Portfolio Holder would be invited to the next meeting to ascertain the current position;
· Bandstand and aviary at Ayscoughfee Gardens – Councillors asked what the position was with regard to these projects. Questions had not been answered, and no update had been received by the Spalding Town Forum. Councillors re-iterated the point that these projects should be delivered for the amount of money agreed. An update to all councillors was requested.
· Could the Panel be involved with regard to the development of apprenticeships in conjunction with Boston College? It was felt that this was an area of work more suited to the Policy Development Panel. The Public Protection Manager advised that he and the Executive Director of Commissioning and Governance were due to meet a representative from Boston College. It was agreed that an update on progress be provided to Councillor McLean, who had initially raised this issue;
· Gypsy and Traveller sites – Issues regarding the site in Spalding had been during discussion of the previous minutes earlier in the meeting. It had been agreed that a task group could be set up if matters did not progress quickly enough. Councillor Grocock questioned what would happen to sites currently occupied once residents had been moved to new sites – an answer to this was not yet known.
· Councillors had received a presentation at the last Council meeting from Dr Tony Hill on future provision of health services within the area. Panel members raised concerns regarding the withdrawal of some health services from local hospitals and commented that this seemed to contradict what they had had reported to them at the last Council meeting. Councillor Brewis advised that as the Authority’s representative on the Lincolnshire Health Scrutiny Committee, he would be submitting a report to the meeting of Council in July, which would provide an update from the most recent meeting of the Scrutiny Committee. It was agreed that this report would be circulated to Performance Monitoring Panel councillors before the Council meeting. He advised that if anyone had any questions, they could contact him.
a) That both sections of the Panel’s Work Programme, as set out in the report of the Democratic Services and Legal Manager, be noted;
b) That the biennial review of Implemented Planning Decisions be undertaken during the spring of 2016, and that process to undertake the review of drawn up and then agreed by the Chairman of the Panel;
c) That the recommendations of the CSU Task Group be circulated to all members of the Panel, and that the new CSU General Manager provide an update on progress to the Panel meeting in December 2015;
d) That the relevant Portfolio Holder and officer be invited to attend the next meeting of the Panel to explain the current situation with regard to procurement/tendering, particularly in relation to the CSU, and that should the Panel not be satisfied with the response, a task group be formed to examine these issues;
e) That an update on the current situation with regard to the bandstand and aviary at Ayscoughfee Gardens be provided to Panel members;
f) That an update on progress be provided to Councillor McLean in respect of the development of apprenticeships in conjunction with Boston College;
g) That Councillor Brewis’s Health Scrutiny report be circulated to members of the Performance Monitoring Panel ahead of the Council meeting in July.