To set out the Work Programme of the Performance Monitoring Panel (report of the Shared Executive Manager, Governance enclosed)
In addition to the report, the Panel will also consider the following items:
· The Panel to consider inviting a representative of Network Rail to a future meeting to discuss a number of issues
· The Panel to consider whether it wishes to set up a Task Group to address issues relating to the swimming pool in Spalding, and if so, to agree on a scope and membership for the Task Group.
Consideration was given to the report of the Shared Executive Manager Governance, which set out the Work Programme of the Performance Monitoring Panel. The Work Programme consisted of two separate sections, the first setting out the dates of the future Panel meetings along with proposed items for consideration, and the second setting out the Task Groups that had been identified by the Panel.
Consideration was given to the report, and the following issues were raised:
· With regard to the scheduled Crime and Disorder update to the April 2016 meeting, it was reported that some concern had been raised over the reduced support by the Police with regard to attendance at Neighbourhood Panels and Spalding Town Forum and support for the Street Pastor scheme.
· Councillor Carter raised concerns relating to how health provision was being dealt with in light of large housing developments - Councillor Carter was advised that these issues had been considered at the September meeting of the Policy Development Panel and that a copy of these minutes would be circulated.
· As Leisure formed part of the Transformation programme, could the work of the original Task Group be revived?
· The issue of Leisure had to be addressed, and the Task Group should be able to be reconstituted in order to finish its work.
· Leisure was an issue for people moving into the area, and investment in this sector was needed.
· The Chairman asked how the issue could be moved on?
o The Executive Director Place advised that the issue of leisure would be moved forward in the long term through its inclusion in the transformation programme. Its position within the programme had been moved forward.
· The Chairman responded that the Transformation Programme should not ignore work undertaken by the Leisure Task Group, and it was requested that at its next meeting, the Panel be informed of where leisure was being considered within the Transformation Programme in order to ascertain how the work of the Leisure Task Group would fit into the timeline.
Sir Halley Stewart Playing Field Task Group
· Councillor Dark confirmed that the arrangements between the Authority and the Football Club had now been resolved. He also advised that a small Open Day had been held at the Playing Field earlier in the year, that lessons had been learned and another event would be held Easter 2016.
· Councillors asked what the situation was with regard to the painting of the gates.
o The Executive Director Place advised that he would find out the situation and report back to Panel members.
· Councillor McLean questioned whether there was any scope for the Panel to look at concerns relating to Network Rail, such as traffic issues/barrier issues/waste on land.
· The best approach could be to invite a representative to a Panel meeting and question them on a specific topic on behalf of the whole Council.
· A number of Panel members commented that they had tried to contact Network Rail on a variety of issues, received confirmation emails from them, but no further response addressing their questions.
· The Place Manager stated that Network Rail was a large organisation and that the Panel should be specific about the issue that it wished to address to ensure that the correct representative could be invited.
· The Panel felt that the main issue to be dealt with was the non-response by Network Rail to issues raised by Councillors. Councillors felt that if this issue could be resolved, individual responses could be dealt with in due course. It was therefore agreed that a representative from Network Rail, who dealt with Communications /Customer Relations, be requested to attend a future meeting of the Panel to address issues around how complaints and queries were dealt with by the organisation.
Swimming Pool/Sports Complex
Following recent criticism and adverse publicity around the state of the swimming pool, the Panel questioned performance of the contract at the Spalding swimming pool and sports complex, and the Authority’s management of the contract. It was felt that it was a criticism of the Council, and that these issues should be addressed when reported. Councillors felt that there had to be an understanding of how the current position had been arrived at, and that a Task Group would provide the means by which to get behind the issues.
It was agreed that a Task Group should be set up to look at the situation regarding the performance of the contract at the Spalding swimming pool and sports complex, and the Authority’s management of the contract. The scope would be agreed at the first meeting, and the Task Group would comprise of Councillors J R Astill, T A Carter, G K Dark, J L King and A M Newton. The work should be undertaken on a positive note, to discover where mistakes had been and how to move forward.
a) That both sections of the Panel’s Work Programme, as set out in the report of the Executive Manager Governance, be noted;
b) That a copy of the minute from the Policy Development Panel meeting held on 22 September 2015, where issues relating to how health provision was being dealt with in light of large housing developments, be provided to Panel members;
c) That at its next meeting, the Panel be informed of where leisure was being considered within the Transformation Programme in order to ascertain how the work of the Leisure Task Group (whose investigations were on hold and the work from which should not be wasted) would fit into the timeline;
d) That the situation regarding the painting of the gates at the Sir Halley Stewart Playing Field be ascertained, and councillors advised;
e) That a representative from Network Rail, who dealt with Communications /Customer Relations, be requested to attend a future meeting of the Panel to address issues around how complaints and queries were dealt with by the organisation; and
f) That a Task Group be set up to look at issues relating to the swimming pool and sports complex in Spalding, that the Task Group examines the performance of the contract at the sites and the Authority’s performance in managing the contract (scope to be confirmed at the first meeting), and that membership of the Task Group be Councillors T A Carter, A M Newton, J L King, G K Dark and J R Astill.