Agenda item

Minutes

To sign as a correct record the minutes of the following meetings:

Minutes:

The minutes of the following meeting were signed by the Chairman as a correct record:

 

·         Special joint meeting of the Performance Monitoring Panel and Policy Development Panel – 30 November 2015

·         Performance Monitoring Panel – 1 December 2015

·         Special joint meeting of the Performance Monitoring Panel and Policy Development Panel – 14 December 2015

·         Special joint meeting of the Performance Monitoring Panel and Policy Development Panel – 4 February 2015

 

The following issues in relation to the minutes were raised:

 

Special joint meeting of the Performance Monitoring Panel and Policy Development Panel - 30 November 2015

 

·         Minute 3 (a) – That the Executive Manager Governance investigate whether virement decisions were subject to call-in – Members asked whether a response had been received to this question. 

o   The Panel was advised that this information would be sought, and a response provided.

 

Performance Monitoring Panel – 1 December 2015

 

Minute 21 – A number of issues were raised regarding CCTV:

 

·         There had been a recent article about CCTV in the local newspaper – what arrangements were being made with regard to feedback.

o   The Panel was advised that this information was already scheduled for consideration at the next Panel meeting on 15 June 2016.

·         There had been a number of issues at Ayscoughfee and the surrounding area – was there still a mobile CCTV vehicle available and could this still be used.

o   Although this information could be reported at the next meeting, it was requested that the Panel receive an answer to this question prior to the June meeting.

·         A year after installation, there were still issues regarding wireless transmission for some towns in the area.  Did the Authority get the contract right?

o   The Panel was advised that this issue could be considered at the June meeting.

 

·         Minute 26 (b), (c) and (d) – Members asked whether responses to these issues had been provided.

o   The Panel was advised that information had been circulated to members, but that this information could be sent again.

 

·         Minute 27 – At the meeting, it had been identified that performance in relation to housing re-lets had been poor.  Members felt that this was a recurrent theme.

o   The Executive Director Commercialisation commented that she shared the Panel’s concerns.  She suggested that a ‘deep dive’, looking in detail into an area small in scope could be very useful.  It  would work if officers and members had the same shared objectives to improve an area of concern. Working together was essential, combining ideas, looking at patterns and trying to understand the reasons for poorer performance.  Voids was an area that could be looked at in this way, to find out what was causing the long void times.  It should be added to the Panel’s Work Programme, not as a Task Group, but for the whole Panel to look at during a meeting.

o   The Panel agreed that this be a pilot for future investigation, and that it could be considered at the next meeting.  The Chairman and Vice Chairman would liaise with the Executive Director Commercialisation and relevant officers to draw together all information required for consideration at the meeting.

 

AGREED:

 

a)    That the minutes of the following meetings be signed by the Chairman as a correct record:

 

·         Special joint meeting of the Performance Monitoring Panel and Policy Development Panel – 30 November 2015

·         Performance Monitoring Panel – 1 December 2015

·         Special joint meeting of the Performance Monitoring Panel and Policy Development Panel – 14 December 2015

·         Special joint meeting of the Performance Monitoring Panel and Policy Development Panel – 4 February 2015

 

b)    That the Panel be advised on whether virement decisions were subject to call-in (question raised at special joint meeting of the Performance Monitoring Panel and Policy Development Panel, 30 November 2015);

 

c)    That prior to its June meeting, the Panel be advised whether the mobile CCTV vehicle was still available, and whether it could be used.  Particular concerns were raised in relation to Ayscoughfee and the surrounding area; 

 

d)    That responses to questions raised at minute 26 (b), (c) and (d) at the meeting of the Performance Monitoring Panel on 1 December 2015 be re-circulated to members of the Panel; 

 

e)    That the Panel undertake a ‘deep dive’ investigation into housing re-let times, and that the Panel Chairman and Vice Chairman liaise with the Executive Director Commercialisation and relevant officers with regard to drawing together all information required for consideration at the meeting.

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