Agenda item

Performance Monitoring Panel Work Programme

To set out the Work Programme of the Performance Monitoring Panel (report of the Executive Manager Governance enclosed)

Minutes:

Consideration was given to the report of the Shared Executive Manager Governance, which set out the Work Programme of the Performance Monitoring Panel.  The Work Programme consisted of two separate sections, the first setting out the dates of the future Panel meetings along with proposed items for consideration, and the second setting out the Task Groups that had been identified by the Panel.

 

Consideration was given to the Work Programme at Appendix B, and which items should remain on it:

 

·         Sir Halley Stewart Playing Field Task Group – It was agreed to remove the item from the Work Programme however, it should be ensured that the recommendations kept on track.  One of the Task Group’s recommendations, agreed at the meeting of Council on 21 January 2015, had been that the Performance Monitoring Panel be invited to appoint a Task Group on an annual (single meeting) basis for the specific purpose of ensuring that the Council remained compliant with Charity Commission Guidance.

·         The efficiency and effectiveness of the service given to the Authority by Lincolnshire Legal Services – It was agreed that officers would find out if the Authority still used Lincolnshire Legal Services, and if not, this item could be removed from the Work Programme.

·         The value for money and effectiveness of minor procurement through the Authority – this item was linked to the report considered earlier in the meeting.  It was agreed therefore to remove this item from the Work Programme.

 

At its meeting on 1 December 2015, the Panel had requested that a representative from Network Rail, who dealt with Communications/Customer Relations be requested to attend a future meeting of the Panel to address issues around how complaints and queries were dealt with by the organisation.  The Democratic Services Officer reported that she had contacted Network Rail who had advised that they had no outstanding issues.  She therefore suggested that it would be useful for Councillors that had raised outstanding complaints at the meeting in December to remind her of the issues so that she could identify these with Network Rail, prior to their attendance at a Panel meeting.

 

AGREED:

 

a)    That both sections of the Panel’s Work Programme, as set out in the report of the Executive Manager Governance, be noted;

 

b)    That the Sir Halley Stewart Playing Field Task Group be removed from the Panel’s Work Programme at Appendix B, and that it be noted that the Panel appoint a Task Group on an annual (single meeting) basis for the specific purpose of ensuring that the Council remained compliant with Charity Commission Guidance;

 

c)    That it be established whether the Authority still used Lincolnshire Legal Services, and that if not, the following item be removed from the Panel’s Work Programme at Appendix B - The efficiency and effectiveness of the service given to the Authority by Lincolnshire Legal Services;

 

d)    That the following item be removed from the Panel’s Work Programme at Appendix B - The value for money and effectiveness of minor procurement through the Authority;

 

e)    That prior to a representative from Network Rail attending a future Panel meeting to discuss how issues around how complaints and queries were dealt with by the organisation, Panel members with outstanding queries contact the Democratic Services officer with details to be provided to Network Rail.

Supporting documents: