Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Decisions

08/03/2019 - Compass Point Business Services Options ref: 603    Recommendations Approved

To agree key actions to enable the extension of the current arrangements with Compass Point Business Services (“CPBS”)

Decision Maker: Leader

Decision published: 08/03/2019

Effective from: 16/03/2019

Decision:

That:

 

1)    the Joint Venture Shareholder Agreement between the Council, CPBS and East Lindsey District Council (“ELDC”) and associated contractual documents be terminated, and amended contracts entered into in accordance with the Heads of Terms set out in Appendix B to this report;

2)    the initial Transformation Plan submitted by CPBS and attached at Appendix A to this report form the basis for individual business cases in accordance with the principles set out in this report and the decision of the Council on 27 February 2019;

 

3)    funding be allocated in due course to CPBS transformation plans in accordance with the decision made by Council at its meeting on 27 February 2019;

 

4)    authority to approve or reject individual business cases for each element of the Transformation Plan be delegated to the Director of Strategy and Governance, in consultation with the Deputy Leader of the Council and the Deputy Leader of the Cabinet; and

 

5)    delegated authority be granted to the Director of Strategy and Governance, in consultation with the Deputy Leader of the Council and the Deputy Leader of the Cabinet, to determine (i) the date that the existing Joint Venture Shareholder Agreement and associated contract documents are terminated and the new contract documents entered into; and (ii) the final terms and conditions of the revised Joint Venture Shareholder Agreement and associated contract documents having regard to the Heads of Terms at Appendix B to the report.

Wards affected: (All Wards);

Lead officer: Mark Stinson


06/03/2019 - Proposed award of contract for Sewage Treatment Works- Repair and Maintenance ref: 601    Recommendations Approved

To award a contract for Sewage Treatment Works- Repairs and Maintenance following an open tender process

Decision Maker: Housing Landlord Manager

Decision published: 06/03/2019

Effective from: 14/03/2019

Decision:

That the tender submitted by C. G. Godfrey Ltd for the sum of £878,057.40 for the initial three year term of the contract, be accepted and the contract be awarded accordingly. 

Wards affected: (All Wards);

Lead officer: Ruth Hooper


12/02/2019 - Future occupancy of the South Holland District Council's Office at Priory Road, Spalding

Review of the occupancy of the Council's offices.

Decision Maker: South Holland District Council

Decision due date: 27/03/2019

Wards affected: (All Wards);

Lead officer: Richard Hodgson, Karen Lockwood

Notice of decision: 12/02/2019

Anticipated restriction: Fully exempt  - view reasons

Explanation of anticipated restriction:
Commercially sensitive lease documentation and financial modelling


08/03/2018 - Council Tax 2018/19 ref: 555    Recommendations Approved

Decision Maker: South Holland District Council

Made at meeting: 08/03/2018 - South Holland District Council

Decision published: 06/02/2019

Effective from: 08/03/2018

Decision:

Consideration was given to the report of the Portfolio Holder for Finance and/or Executive Director – Commercialisation to set the amounts of Council Tax applicable for 2018-19.

 

DECISION

 

1.    That Council approves that the charge to be levied on the Council Taxpayers of Spalding for services provided in their town (Spalding Special Estimates) will be £211,500 for 2018-19. This equates to a Band D equivalent charge of £23.49 (£23.07 for 2017-18), a 1.82% increase.

 

2.    That Council approves the formal Council Tax resolutions for 2018-19 as follows;

 

1. It is to be noted that on 13 December 2017 the Council calculated: -

 

(a)       the Council Tax Base 2018-19 for the District as 27,302 (item T in the formula in section 31B(3) of the Local Government Finance Act 1992, as amended) and;

 

(b)       Dwellings in those parts of the district to which a Parish precept relates as shown in Appendix B of the report.

 

2.         Calculate that the Council Tax requirement for the Council’s own purposes for 2018-19 (excluding Parish precepts and Spalding Special Expenses) is £4,636,700

 

 

3          That the following amounts be calculated by the Council for the year 2018-19 in accordance with Sections 31 to 36 of the Local Government Finance Act 1992 as amended (the Act): -

 

 

(a)

£40,716,549

 

being the aggregate of the amounts which the Council

estimates for the items set out in Section 31A(2) of the Act;

 

 

 

 

 

 

 

          (b)

£35,285,800

 

being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act;

 

 

 

 

 

 

 

           (c)

£5,430,749

 

being the amount by which the aggregate at 3(a) above exceeds the aggregate at 3(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax requirement for the year (item R in the formula in Section 31a (4) of the Act);

 

 

 

 

 

 

 

          (d)

£198.91

 

being the amount at 3(c) divided by the amount at 1(a) (item T), calculated by the Council, in accordance with Section 31B(1) of the Act, as the basic amount of Council Tax for the year (including Parish precepts);

 

 

 

 

 

 

 

          (e)

£794,049

being the aggregate amount of all special items (Parish precepts- excluding Spalding Special Expenses) referred to in Section 34(1) of the Act (see Appendix B of the report);

 

 

 

 

 

 

 

          (f)

£169.83

being the amount at 3(d) less the result given by dividing the amount at (e) by the amount at 1(a) calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of council tax for the year for dwellings in those parts of its areas to which no special item relates;

 

 

 

 

 

 

    (g)

The figures shown in Appendix C of the report, being the amounts given by adding to the amount at 3(f) the amounts of the special item or items relating to dwellings in those parts of the district divided in each case by the amount at 1(b), calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate;

 

 

 

 

 

 

 (h)

The figures shown in Appendix D of the report, being the amounts given by multiplying the amounts at 3(f) and 3(g) by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.

 

 

4.    That it be noted that for the year 2017-18 the Lincolnshire County Council (LCC) and the Police and Crime Commissioner (PCC) for Lincolnshirehave stated the following amounts in precepts issued to the Council, in accordance with Section 40 of the Local Government Finance Act 1992, for each of the categories of dwellings shown below:-

 

Council Tax

 

A  

B   

C   

D   

E   

F   

G   

H   

£   

£   

£   

£   

£   

£   

£   

£   

LCC

820.98

957.81

1,094.64

1,231.47

1,505.13

1,778.79

2,052.45

2,462.94

PCC

144.96

169.12

193.28

217.44

265.76

314.08

362.40

434.88

 

 

5.    That having calculated the aggregate in each case the amounts at 3(h) and 4 above, the Council, in accordance with Section 30(2) of the Local Government Finance Act 1992, hereby sets the amounts shown in Appendix E of the report as the amount of Council Tax for 2017-18 of the categories of dwellings shown.

 

6.    Appendix F of the report provides definitions for the formal Council Tax resolution.

 

 

In accordance with the Local Authorities (Standing Orders)

(England) (Amendment) Regulations 2014 a recorded vote was

taken on the recommendations below (Draft Budget, Medium Term Plan and Capital Strategy). The vote was as follows

 

For

Against

Abstain

Apologies/absent

Alcock

Aley

Ashby

Astill

Avery

Biggadike

Brewis

Carter

Casson

Coupland

Dark

Drury

Eldridge

Foyster

Grocock

Harrison

Johnson

Lawton

Porter

Reynolds

Seymour

Sneath

Taylor

Tyrrell

Whitbourn

Williams

Woolf

Worth

 

 

Tennant

McLean

Slade

King

Booth

Newton

Chandler

Gambba-Jones

 

 

 

 

 

 


05/02/2019 - Car Parking Enforcement Options ref: 598    Recommendations Approved

To consider options for car parking enforcement

Decision Maker: Portfolio Holder for Place

Decision published: 05/02/2019

Effective from: 13/02/2019

Decision:

To enter a memorandum of understanding with Lincolnshire County Council to provide car parking enforcement services to SHDC for its council owned and fee paying car parks.

Wards affected: (All Wards);

Lead officer: Charlotte Paine


29/01/2019 - To Seek approval to sign the build contract for Small Drove, Weston ref: 597    Recommendations Approved

To agree the terms of the JCT, Design and Build Contract between SHDC and D. Brown, to enable the delivery of the affordable homes at Small Drove, Weston.

Decision Maker: Portfolio Holder for Corporate Delivery and Strategic Oversight

Decision published: 29/01/2019

Effective from: 06/02/2019

Decision:

1)        That approval is given to enter into the JCT Design and Build contract with D. Brown in order to deliver the 34 homes at Small Drove, Weston as per the decision of SHDC Cabinet on 15 January 2019.

 

Wards affected: Moulton, Weston and Cowbit;

Lead officer: Katie Nicol


11/01/2019 - Benefits Verification Policy

To set out South Hollands approach to verification of evidence in relation to claims for Housing Benefit and Council Tax Support to help prevent fraud and error.

Decision Maker: Cabinet

Decision due date: 12/03/2019

Wards affected: (All Wards);

Lead officer: Sharon Hammond

Notice of decision: 11/01/2019

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The Policy, and Appendix to the report, will outline the Councils approach to verification of evidence to protect public finance from risk of fraud and error.


19/10/2018 - Debt Write Off

Approval of debt for write off.

Decision Maker: Cabinet

Decision due date: 12/03/2019

Wards affected: (All Wards);

Lead officer: Sharon Hammond

Notice of decision: 19/10/2018

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Appendix Contains personal information.


19/10/2018 - Records Management Policy

To approve a shared Records Management Policy (incorporating Retention Policy) for both South Holland District Council and Breckland District Council

Decision Maker: Cabinet

Decision due date: 12/03/2019

Wards affected: (All Wards);

Lead officer: Kirsty Mallett

Notice of decision: 19/10/2018

Anticipated restriction: Open


05/10/2018 - General Repairs - Maintenance of footpaths, roadways and boundary walls.

For the external general repairs for concrete footpaths, roadways and boundary walls, serving council dwellings and garages, which have reached the end of their lifespan and require replacement or repairs.

Decision Maker: Housing Landlord Manager

Decision due date: Before 30/09/2019

Wards affected: (All Wards);

Lead officer: Bruce Hildred

Notice of decision: 05/10/2018

Anticipated restriction: Open


05/10/2018 - Chimney repairs, repointing and removal Contract

For the Chimney repairs, repointing and removal including Pitched roof repairs to various council dwellings as identified in reaching the end of their lifespan, or the chimney is no longer required.

Decision Maker: Housing Landlord Manager

Decision due date: Before 30/09/2019

Wards affected: (All Wards);

Lead officer: Bruce Hildred

Notice of decision: 05/10/2018

Anticipated restriction: Open


05/10/2018 - Flat Roof replacement and repairs Contract

For the replacement of various types of flat roofs to Council Dwellings, outbuildings and garages, which have reached the end of their lifespan and require replacement or repairs.

Decision Maker: Housing Landlord Manager

Decision due date: Before 30/09/2019

Wards affected: (All Wards);

Lead officer: Bruce Hildred

Notice of decision: 05/10/2018

Anticipated restriction: Open


10/08/2018 - Car Parking Recommendations

To review the recommendations for car parking provision in SHDC owned car parks prior to statutory consultation

Decision Maker: Cabinet

Decision due date: 12/03/2019

Wards affected: (All Wards);

Lead officer: Charlotte Paine

Notice of decision: 10/08/2018

Anticipated restriction: Open


04/07/2017 - CSU Electrical Materials Supply Contract (EMSC) 2017 - 2021

To award the EMSC to the successful supplier from the outcome of the procurement process

Decision Maker: Officer Decisions

Decision due date: Before 31/08/2019

Lead officer: Terry McDonnell

Notice of decision: 04/07/2017


29/01/2016 - CSU Building Materials Contract

To award a contract.

Decision Maker: Housing Landlord Manager

Decision due date: Before 30/06/2019

Lead officer: Housing Landlord Manager

Notice of decision: 29/01/2016


17/11/2014 - New sewerage maintenance contract for council housing stock

To award new sewerage maintenance contract for the housing stock.

Decision Maker: Housing Landlord Manager

Decision due date: Before 28/02/2019

Lead officer: Martin Cregg

Notice of decision: 17/11/2014