Agenda

Annual Meeting, South Holland District Council - Wednesday, 17th May, 2023 6.30 pm

Venue: Council Chamber, Council Offices, Priory Road, Spalding

Contact: Democratic Services 01775 764454

Items
No.	Item
1.	Election of a Chairman The Chairman / Monitoring Officer will invite nominations for the election of a Chairman for the ensuing year. A Chairman will then be elected and sign the Declaration of Acceptance of Office.
2.	Election of a Vice-Chairman The Chairman will invite nominations for the election of a Vice-Chairman. A Vice-Chairman will then be elected and sign the Declaration of Acceptance of Office.
3.	Apologies for absence.
4.	Minutes PDF 269 KB To sign as a correct record the minutes of the meeting held on 2 March 2023 (copy enclosed).
5.	Election of Leader of the Council To elect a Leader for the four year period ending at Annual Council in 2027 following the District Elections.
6.	Declaration of Interests. (Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a Councillor is permitted to remain as a result of a grant of dispensation.)
7.	Chairman's Announcements.
8.	Announcements by Leader and Members of the Cabinet.
9.	Questions asked on notice under Standing Order 6
10.	Questions asked without notice under Standing Order 7
11.	Committee Minutes To receive the minutes of the following Committees and Panels:- Governance and Audit Committee - 19 January 2023 Joint Performance Monitoring Panel & Policy Development Panel - 26 January 2023 Committee of the Licensing Authority - 1 February 2023 Licensing Committee - 1 February 2023 Policy Development Panel - 28 February 2023 Joint Performance Monitoring Panel & Policy Development Panel - 6 March 2023 Planning Committee - 8 March 2023 Performance Monitoring Panel - 14 March 2023 Licensing Committee - 15 March 2023 Governance and Audit Committee - 16 March 2023
12.	Report from Cabinet meeting on 21 March 2023 PDF 215 KB View the background to item 12. To consider the recommendations of the Cabinet in respect of: · South and East Lincolnshire Councils Partnership Asset Management Strategy 2023 – 2028 – To ask Cabinet to endorse the draft South and East Lincolnshire Councils Partnership Asset Management Strategy 2023 – 2028 and recommend it to Council for adoption (Cabinet minute 86) (Cabinet agenda item 12) (report of the Cabinet enclosed). Additional documents: Appendix A , item 12. PDF 148 KB Appendix B , item 12. PDF 189 KB
13.	Key Decision Plan PDF 172 KB To receive the current Key Decision Plan (copy enclosed).
14.	Political Group Regulations - Committee Seats Review and Appointments to Committees; and 2023/24 Schedule of Meetings PDF 267 KB View the background to item 14. To confirm: a) In accordance with the Local Government (Committees and Political Groups) Regulations 1990, Committee Seats Review and Appointments to Committees; and b) To agree the 2023/24 Schedule of Meetings Additional documents: Appendix A , item 14. PDF 136 KB
15.	Appointment of Councillors to Outside Bodies PDF 230 KB View the background to item 15. To consider the benefits of making appointments to outside bodies that are now due and to make such appointments as deemed appropriate for the period 2023 – 2027. Additional documents: Appendix A , item 15. PDF 262 KB Appendix B , item 15. PDF 127 KB
16.	Nominations for Committees and other Seats and Proposed Changes to the Constitution. To receive, from political groups, nominations for any changes to Committees and other seats and to consider any proposed changes to the Constitution.
17.	Any other items which the Chairman decides are urgent NOTE: No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the items(s) should be considered as a matter of urgency.
18.	To consider resolving that, under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Act.
19.	Appointment of Monitoring Officer View the reasons why item 19. is restricted View the background to item 19. To consider the designation of an officer as Monitoring Officer (report of the Head of Paid Service enclosed).