Agenda

Policy Development Panel - Tuesday, 3rd February, 2026 6.30 pm

Venue: Meeting Room 1, Council Offices, Priory Road, Spalding

Contact: Democratic Services 01775 764693

Items
No.	Item
1.	Apologies for absence.
2.	Minutes To sign as a correct record the minutes of the following meetings:
2.a)	Policy Development Panel - 25 November 2025 PDF 263 KB
2.b)	Special Policy Development Panel - 17 December 2025 PDF 205 KB
3.	Actions PDF 230 KB To consider updates to actions that arose at the 25 November 2025 Policy Development Panel meeting and the tracking of outstanding actions (enclosed).
4.	Declaration of Interests. Where a Councillor has a Disclosable Pecuniary Interest the Councillor must declare the interest to the meeting and leave the room without participating in any discussion or making a statement on the item, except where a councillor is permitted to remain as a result of a grant of dispensation.
5.	Questions asked under Standing Order 6
6.	Tracking of recommendations To consider responses of the Cabinet to reports of the Panel.
7.	Items referred from the Performance Monitoring Panel
8.	Key Decision Plan PDF 168 KB To note the current Key Decision Plan (copy enclosed).
9.	SHDC and S&ELCP Policy Registers PDF 75 KB To note the SHDC Policy Register and the S&ELCP Policy Register (enclosed). Additional documents: Partnership Policy and Strategy Register , item 9. PDF 104 KB
10.	Extension of the Housing Landlord Strategy PDF 176 KB View the background to item 10. To seek feedback on a one-year extension to the current Landlord Strategy timeline, aligning it with ongoing service transformation activity and enabling deeper tenant engagement in shaping the next strategy (report of the Assistant Director – Housing enclosed). Additional documents: Appendix to the Housing Landlord Strategy - Root Cause Analysis , item 10. PDF 234 KB Appendix 1 Housing Landlord Strategy 2024-2027 , item 10. PDF 741 KB Appendix 2 for Housing Landlord Transformation and Improvement Programme Mandate Update 2026 , item 10. PDF 194 KB Appendix 3 Summary of Changes to the Strategy , item 10. PDF 129 KB Appendix 4 Equality Impact Assessment , item 10. PDF 242 KB
11.	Data Protection Policy and Records Management Policy PDF 112 KB View the background to item 11. To review updated policies prior to Cabinet consideration (report of the Assistant Director – Governance enclosed). Additional documents: Appendix 1 for Data Protection Policy and Records Management Policy , item 11. PDF 334 KB Appendix 2 for Data Protection Policy and Records Management Policy , item 11. PDF 193 KB
12.	SHDC Markets Policy Review PDF 125 KB View the background to item 12. To present for members consideration an update to the SHDC’s existing Markets Policy and the introduction of a new SHDC Markets Severe Weather Policy (report of the Assistant Director – Leisure & Local Services Division enclosed). Additional documents: Appendix 1 for SHDC Markets Policy Review , item 12. PDF 480 KB Appendix 2 for SHDC Markets Policy Review , item 12. PDF 450 KB Appendix 3 for SHDC Markets Policy Review , item 12. PDF 326 KB
13.	Terms and Conditions alignment – Next Phase PDF 369 KB View the background to item 13. To consult Policy Development Panel on the policies prior to Full Council (report of the Head of HR & OD – PSPS enclosed). Additional documents: Appendix A , item 13. PDF 152 KB Appendix B , item 13. PDF 75 KB Appendix C , item 13. PDF 37 KB
14.	SHDC Housing Comments, Compliments, Complaints and Compensation Policy PDF 147 KB View the background to item 14. To approve amendments to SHDC Housing Comments, Compliments, Complaints and Compensation policy following an annual refresh with tenants (report of the Assistant Director – Housing enclosed) Additional documents: Appendix 1Housing Comments compliments complaints and Compensation Policy , item 14. PDF 327 KB Appendix 2 Summary of changes to Housing Comments, Compliments, Complaints and Compensation Policy , item 14. PDF 119 KB Appendix 3 EQIA for Housing Complaints policy , item 14. PDF 204 KB
15.	Consultation for Heritage documents - Spalding Conservation Area Appraisal and Management Plan including Spalding Shopfront Design Guide, Spalding Heritage Strategy, Holbeach Conservation Area Appraisal and Management Plan, SELCP Design Guide. PDF 126 KB View the background to item 15. To consult with PDP and provide feedback on the progress of public consultation (report of the Director – Economic Development enclosed)
16.	Policy Development Panel Work Programme PDF 93 KB View the background to item 16. To set out the Work Programme of the Policy Development Panel (report of the Assistant Director – Governance enclosed). Additional documents: Appendix 1 for Policy Development Panel Work Programme , item 16. PDF 147 KB Appendix 2 for Policy Development Panel Work Programme , item 16. PDF 145 KB
17.	Any other items which the Chairman decides are urgent. NOTE: No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.